If you are planning
an event or working with
a group organizing a party,
a guest at your own event, no matter how big or small.
Whether your celebration
is for a birthday party - sweet 16 or quincea˝era, ministry, anniversary, graduation
or retirement, baby or bridal shower, family or school reunion, or even a formal
- wedding & reception, or an awards banquet -- the things you will need to consider
are the same.
As you begin
any event planning process, three questions will be asked of you early on in the
process. The answers to these questions are the foundation to planning a successful
event, and many other decisions are impacted by these as you continue in your
When is the event?
The date of
the event will need to be established, as this can impact many aspects of your
event; vendor reservation, guest availability, venue access, and other services
needed for your event.
How many people are coming?
When you know the date the event will happen, determining the number of guests
in attendance will be critical in securing vendors, the venue, and determining
amount of food needed. On average, between 70-80% of invited guests attend an
What will my budget be?
Having a good
estimation of what your event budget will be, will help in the decisions being
made by the vendors and the event planners. Your biggest expense will be for food
and the venue. Other vendor costs, such as DJ or photographers are not dependent
on the number of people attending the event. Cherith Hall can help you through
this process to make your event special and within your budget.
|Number of Guests||Do-It-Yourself ||Full
Service by Cherith Hall|
|50 - 100 ||$500 - $1500||$900
|100 - 150|| $700 - $2000||$4000
|150 - 200||$900 - $2500 ||$5000 - $10,000
Do-It-Yourself - All aspects of the
event are done by the event planner or shared with Cherith Hall.
Service - Cherith Hall provides all catering and setup negotiated with event
These numbers are very general as each event is unique
to what is planned, and there are many variables to take into account. Should
the numbers in the chart above not fit into your budget, don't hesitate to discuss
with us your plans and we can help you trim without compromise to your event.
How long does it take to plan an event?
of time needed to plan an event is generally dependent on the number of guests
attending, and the scope of the event itself. Other factors may be a hard date
that can not be changed. On average the chart below helps in putting an event
together at Cherith Hall when a hard date is being asked for:
|Number of Guests||Time Needed to Plan |
|0 - 50||1 - 2 Months|
|50 - 100 ||3 -
|100 - 200||4 - 5 Months|
than 200||5 - 6 Months|
have the time needed for average planning? Don't worry! Events can be planned
quicker with professional help from Cherith Hall.
Cherith Hall completely as a full service can take much of the hassle
out of the planning process for you, but will cost extra in your budget.
will I have the event?
Once you've determined the date, decided the number
of people attending, and thought through a preliminary budget for your event,
Cherith Hall can help you bring it all together. Five aspects help
in the venue selection and Cherith Hall makes it simple for you:
1. Price - "Affordable"; we work within your budget
to plan an event that will be memorable
2. Location -
"Assessable"; located for easy drive from major towns in Southside Virginia
3. Flexibility - "Accommodating"; we provide options in
making your event one-of-a-kind
4. Ambiance - "Country
Elegance"; we work with you to express what the event will be
Amenities - "On-site"; we offer a vast inventory of event items,
both indoor and outdoor
Price generally is the
top consideration for most planned events. We work with you to negotiate what
we can offer and still stay within your budget to present an event for your guests
that will be remembered. If the event is small, some planners opt to having an
event at home; this can save you some money, but will in most cases, increase
the stress of holding the event.
Location is important
for your guests to access easily. Cherith Hall is easily reached
by those in South Hill, South Boston, Farmville, Danville and towns in between.
Richmonders and those in the Triangle area of North Carolina will find us surprisingly
close. Directions are are very easy to follow with few turns off major highways.
is our trademark at Cherith Hall. We promise to work with event planners
in making your event uniquely yours. Things like handicap accessibility, Do-it-yourself
options in bringing your own food, space for dancing, use of our event inventory,
off-road parking are some of the items we offer.
can be whatever the event planner and Cherith Hall work out for
the event; from casual to formal. To at Cherith Hall providing the
backdrop to express the event or the planner providing what is needed. We work
with the planner to create the "atmosphere" desired for the event.
are offered as part of the overall package negotiated at Cherith Hall.
We offer a varied event inventory which includes outdoor games, petting zoo and
pony rides to a large assortment of decorations. Arbors, gazebo, a 1 acre pond,
table settings and limited linens can enhance your event and we have access to
secure most event items needed.